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Duties

As a ADMINISTRATIVE SUPPORT ASSISTANT (OA) (TITLE 5), GS-0303-7, you will provide a variety of administrative support, technical assistance, and participation in the management of an office by applying a good working knowledge of maintenance and programs.

• Advise regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and file management.
• Update the office's supply sources, purchases supplies, equipment, and services through open market purchase by blanket agreement, processes and tracks purchase documents.
• Collect data for the office-operating budget, review submissions for proper format and compliance with budget requirements.
• Set up controls to monitor expenses during the year and recommend budget adjustments including restructuring budget allocations or work plans to deal with changing situations such as varying costs.
• Serve as Records Management Coordinator for an organization.
• Ensure subordinate activities maintain office files in accordance with regulatory and published guidance.
• Provide instructions to personnel to ensure that the records program is execute properly.
• Provide for control of classified documents for an organization.
• Track virtually all financial, personnel, supply, and other administrative transactions as the documentation flows through the office
• Initiate personnel actions as needed to include performance evaluations, standards, and job announcements.
• Maintain a register of pending personnel actions and suspense dates.
• Complete requests for personnel actions; distribute forms and instructions for annual performance ratings, and ensure timely, proper completion of all personnel documents.
• Accomplish travel arrangements for an office to include travel and hotel reservations, travel orders, and coordinate visits.
• Serve as the travel account program manager.
• Prepare and monitor appointment/delegation letters and other additional appointments for all subordinate activities.
• Maintain an official file of all appointments and make recommendations for changes or deletions based on personnel or policy changes.
• Prepare and distribute appointments and other duty assignments.
• Assist in the development of policy letters, which may require researching applicable directive from higher authority.
• Possess a broad understanding and detailed procedural knowledge of budget, purchasing, personnel, and information processing functions of the office.

Requirements

Conditions of Employment

• To ensure compliance with an applicable nationwide preliminary injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, our agency will take no action to implement or enforce the COVID-19 vaccination requirement for Federal Employees. Our agency may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• This position is subject to provisions of the DoD Priority Placement Program.
• Position designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. Designation will not exceed 14 calendar days per year unless otherwise approved in advance by TAG.
• Telework may be authorized.
• Recruitment and relocation incentives may be available for this position.
• PCS expenses may be authorized.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you must submit a complete Application Package which includes:
  
  1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
  
  2. Other supporting documents: The following documents are accepted and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50 (current and former Federal employees), documentation to support Veterans Preference claims, or documentation to support a Reinstatement Eligible claim. You will not be contacted for additional information.

  • DD-214
  • SF-15
  • SF-50
  • Transcripts

  It is your responsibility to ensure all required documents have been submitted prior to the closing date of the announcement.
  
  Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit https://www.fedshirevets.gov/job/veterans.aspx
  
  Additional Resources: https://www.opm.gov/policy-data-oversight/hiring-information/reinstatement/

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11985740
  
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  
  
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  Agency contact information

  Sarah Given

  Phone

  217-761-3704

  Email

  [email protected]

  Address

  IL DOL
  1301 N MacArthur Blvd
  Springfield, IL 62702
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
  

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

This is an open continuous announcement. Initial cutoff will be 15 June 2023. Recruitment will continue through the announcement closing date until the position is filled.