Onboarding & Payroll Coordinator
Lynx Employer Resources

Onboarding & Payroll Coordinator Rohnert Park, CA

Full Time Rohnert Park, CA 28 USD HOURLY Today
Job description

Lynx Employer Resources is proud to support AgeWell PACE in the search for an Onboarding & Payroll Coordinator!


“A loving and supportive environment that is safe and attentive to the individual needs of the client.”

AgeWell PACE is a non-profit established by Santa Rosa Community Health and LifeLong Medical Care in 2021 to develop and operate a Program of All-Inclusive Care for the Elderly (PACE) to serve Marin and Sonoma County residents. As community health centers with aligned priorities and complementary resources, SRCH and LifeLong will share leadership on the AgeWell PACE Board of Directors.

AgeWell PACE will provide medical care, case management, transportation, and adult day services to 300 low-income, medically complex older adults living in Marin and Sonoma County at our newly renovated facility in Rohnert Park. We expect that there will be about 60 employees by the end of the second year of operation.

ABOUT AgeWell PACE Partners:

Santa Rosa Community Health: For 26 years, SRCH has led the health care field in Sonoma County, consistently evolving and growing our services and programs to meet the needs of our community. Starting from a single health center, we now provide high quality, culturally responsive medical, dental, and mental health care for over 42,000 people. More than 7,300 of SRCH patients are age 55+, a subset of whom will be eligible for PACE services.

LifeLong Medical Care: LifeLong has a 45-year history of prioritizing care for older adults, beginning with the Gray Panthers who opened LifeLong’s first health center in 1976 (the Over 60 Health Center in Berkeley). Among FQHCs nationally, LifeLong is a leader in developing models of care for the elderly. As a community health center serving 60,000 people annually (primarily in the East Bay) and the only provider of Adult Day Health Care services in Marin/Sonoma, LifeLong is well-equipped to partner with SRCH to grow AgeWell PACE.

ABOUT the Administrative Assistant Position:

The Onboarding & Payroll Coordinator ensures that all onboarding processes and payroll functions for the organization are carried out in a timely manner to ensure compliance. This role plays a key role in the organization by supporting functions, including but not limited to recruiting, on-boarding, benefits administration, record keeping, as well as managing and processing payroll for all staff members.

Position Responsibilities:

  • Manages benefits plans, including enrollments, changes, terminations. Ensures proper payroll deductions are processed through the organizations payroll system.
  • Manages new hire on-boarding, including orientation, new hire paperwork, and initiating pre-employment screens and background checks.
  • Processes all aspects of employee information from initial hire process to termination including data entry into payroll, timekeeping and benefits carrier systems to ensure accurate record keeping.
  • Participate in various HR workflows (such as but not limited to I-9 forms, EEO tracking, employee benefit program, workers compensation claims, unemployment forms, COBRA administration, etc) by compiling, filing and distributing appropriate electronic and physical paperwork.
  • Conducts audits of benefits, personnel files or other HR programs.
  • Ensures all up-to-date legal postings are placed in a designated area within established timeframes.
  • Conducts all aspects of semi-monthly payroll process with oversight and input from Director, Accounting and Executive Director, including but not limited to reviewing on-call hours, overtime requirements, updating benefits deductions.
  • Maintain timekeeping system with accurate project codes and pay/bill rates.
  • Researches and implements payroll tax requirements as needed.
  • Works with the leadership team and department managers to implement recruitment strategies and interview process. Tracks status of candidates and follows-up as appropriate.
  • Ensure proper use and protection of information assets by complying with the organization’s information privacy and security policies to protect assets from unauthorized access and by reporting any security events or potential events or other security risks to the organization.
  • Performs additional tasks as directed.

Possess the Ability To:

  • Work independently and as an effective member of a team.
  • Stay organized within busy center and clinic environments.
  • Establish and maintain effective interpersonal relationships with all levels of staff, board members, agencies, participants, providers, and the general public.
  • Communicate effectively, both verbally and in writing, with individuals from varying cultural backgrounds.
  • Prepare concise and clear reports.
  • Ability to protect confidential information and maintain a high level of confidentiality regarding Human Resources and Payroll information.
  • Handle multiple tasks, projects, timelines, and priorities effectively and professionally.
  • Effectively utilize computer and software tools.
  • Work in a dynamic and fast-changing environment.

Experience & Education:

  • Associates or bachelor’s degree, or comparable relevant work experience.
  • At least 3 years’ experience in an administrative support or related role, preferably with HR and/or payroll duties..
  • Exercise sound judgement and exhibit strong decision-making and problem-solving skills.
  • Detail oriented, with strong multi-tasking skills.
  • Excellent writing, proofreading, and editing skills.
  • Proficient with software including Microsoft Word, Excel, and Outlook.
  • Experience working in a nonprofit, strongly preferred.
  • Experience working in a healthcare setting, preferred.
  • Bilingual in English & Spanish, preferred.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical demands: Employee must be able to sit for extended periods of time. Employee will also be actively present throughout the PACE center, engaged with employees, participants and with staff. Employee is required to use hands and fingers, especially for typing on the computer and using the mouse. Employee must be able to talk and hear, particularly for daily interactions with staff and elderly participants.
  • Work Environment: Employee must be able to work in a busy and demanding clinic environment with moderate to loud noise levels.

The Job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Job Type: Full-time

Pay: Up to $28.00 per hour


  • Dental insurance
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Experience level:

  • 3 years


  • Monday to Friday

Ability to commute/relocate:

  • Rohnert Park, CA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Why are you in interested in this position with AgeWell PACE?

Work Location: In person

Onboarding & Payroll Coordinator
Lynx Employer Resources

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